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Microsoft Project – Microsoft Official Academic Cou | PDF | Textbook | Pedagogy.Project training
Step-by-Step Instructions: Concise and frequent step-by-step instructions teach students new features and provide an opportunity for hands-on practice. Numbered steps give detailed instructions to help students learn software skills. The steps also show results and screen images to match what students should see on their computer screens. Illustrations: Screen images provide visual feedback as students work through the exercises. The images reinforce key concepts, provide visual clues about the steps, and allow students to check their progress.
You have just added eight tasks to your project schedule. The Task ID sometimes simply referred to as ID is a unique number that is assigned to each task in the project. However, you can define the duration of days, weeks, and months for your project. Click the File tab, select Options, then click the Schedule option, and look under Calendar options for this project: See Figure Because different tasks usually take different amounts of time to complete, each task is assigned a separate duration.
Do not confuse duration with elapsed time or work effort. By contrast, a task can have four work resources assigned and equate to 24 hours of effort in a single, eight hour work day. This applies to start dates and finish dates as well. Click the first cell in the Duration column next to the task 1, Review screenplay. The Duration field for task 1 is selected. Type 3w and then press Enter. The value 3 wks appears in the Duration field. Enter the following durations for the remaining tasks.
You may notice that for those tasks where you entered approximate durations, the software did not draw a corresponding Gantt Chart bar. This is the result of Manual Scheduling. Later in this lesson you will change the scheduling mode to Automatic Scheduling. Recall that when you set up your project calendar in the previous exercise, the working times for your project were Monday through Friday from A.
No work is scheduled on evenings or weekends because these have been defined as nonworking times. Although the task durations are supplied for you for the exercises in this book, you and the project team will have to estimate task durations for most real-world projects. For any project, a major source of risk is inaccurate task duration estimates. Risk is an uncer- tain event or condition that, if it occurs, will have an impact on your project, either positively or negatively.
Inaccurate task duration estimates negative risk decreases the likelihood of completing the project on time, within budget and to specification.
Developing good esti- mates is worth the time and effort. Microsoft Project has two scheduling modes, Manual and Automatic. In the Manual mode which is the default , Project allows the user some flexibility in entering information. However, this mode does not allow the software to schedule tasks in a dynamic manner, meaning it requires more attention to maintain the schedule.
Automatic scheduling mode reduces the f lexibility of entering approximate durations and dates. This mode does allow the user to create a dynamic schedule which requires less maintenance. Switching from Manual to Automatic Scheduling When you entered durations earlier, you noticed how the software dealt with approximate duration information — it did not draw a Gantt bar. In this exercise you will learn how to change the scheduling mode.
You can do this for an entire project or you can do it on a task-by-task basis, depending on your needs. By default, all new tasks are set to manual scheduling. Select the Task Name for task 1, Review screenplay. Click the Task tab. Then, in the Tasks command group, click the Auto Schedule button. Notice the change in the Gantt Chart bar for task 1. Manual Scheduling Bar. Select the duration cell of task 3, Develop production layouts. Type 1mo and press Enter. This sets the duration for that task.
Single-click task name column heading to select all tasks. On the ribbon, select the Auto Schedule button. Note the duration of task 8 now displays 1 day with a question mark behind it. Select the duration cell of task 8, Reserve audio recording equipment. Key 5d and press Enter. Click the File tab then select Options. In the Project Options dialog box, in the navigation bar on the left side of the dialog box, click Schedule. Look in the Scheduling options for this project: section. Note that you have only changed the options for this file, not the behavior of the software.
Click OK to close the options dialog box. Notice that at the bottom of the screen, on the status bar, that all new tasks are auto scheduled.
In this exercise you changed the scheduling mode for a single task then changed it for all entered tasks. You then changed the scheduling mode for all new tasks to be entered into the file. Creating a Milestone A milestone represents a major event or a significant point in a project. In Microsoft Project, milestones are represented as a task with zero duration. On the Task ribbon, in the Insert command group, click the Milestone button. Notice that a duration of zero days has already been entered.
In the Name cell of the newly created milestone, type Pre-Production complete and press Enter. In the Task Name column, click the name of task 1, Review screenplay. Microsoft Project inserts and numbers the new milestone as ID 1. Notice that the other tasks after this new task insertion point have been renumbered.
Type Pre-Production begins and press Enter. Milestones are zero duration By default, milestones are displayed as a black diamond.
You can also press Insert to add a new task above the selected task. The same number of new tasks will be inserted as the number you selected. A sample WBS for this project is shown in Figure After you enter tasks in your project, it can be helpful to organize your project by grouping related tasks into phases, or groups of closely related tasks that encompass a major section of your project. The phases, represented by summary tasks, identify the major phases and sub-phases in your project.
A summary task is made up of and summarizes all of the tasks within its hierarchical structure, which could also include other summary tasks, detail tasks, or subtasks that fall below it. A work breakdown structure WBS is the hierarchical decomposition of the work to complete the project.
Figure depicts a box-type, or graphical, WBS for the case study project you are working on in this book. There are other WBS formats that can be used but these are the two most common. Select tasks 1 through On the Task ribbon, in the Insert command group, click the Summary button. A new summary task row is inserted above the selected tasks, all selected tasks are shifted down and renumbered, and they are all now part of this new summary task. Type the following task names below task 11, Pre-Production complete.
Production Post-Production Note that each of these became part of the previous section. You want each of these to become a summary task. Select tasks 12 and On the ribbon, in the Schedule command group, select the Outdent button. Click the name of task 13, Post-Production, and press Insert twice.
Two blank tasks are inserted above the Post-Production task. Type the following task names and durations below task 12, Production.
Task Name Duration Production begins 0d Production complete 0d 8. Type the following tasks names and durations below task 15, Post-Production. Select tasks 13 and On the Task ribbon, in the Schedule group, click the Indent button. Tasks 13 and 14 are indented and task 12 becomes a summary task. All of the selected tasks will be indented and a new summary task line will appear. Select tasks 16 and Tasks 16 and 17 are indented and task 15 becomes a summary task. Figure Summary task Gantt bar Gantt Chart showing summary and indented tasks.
The appearance of the Production and Post-production summary tasks will change once additional tasks are added in later lessons. You have just organized your tasks into phases. Working with phases and tasks in Microsoft Project is similar to working with an outline in Microsoft Word. You can create phases by indenting and outdenting tasks, and you can collapse an entire task list into its phase components.
This approach works from general to specific. This approach works from specific to general. You can create task relationships by creating links between tasks. When you created your project, all of the tasks in the project schedule were scheduled to start on the same date — the project start date. You must create a dependency, or link, between tasks to correctly reflect the order in which work must be completed.
In this exercise, you will link two tasks to reflect the actual order in which they will occur. Select tasks 2 and 3. Tasks 2 and 3 are now linked with a finish-to-start relationship. Select the name cells of tasks 3 and 4. Microsoft Project changed the start date of task 4 to the next working day following the completion of task 3.
Note that because January 18 was a nonwork- ing day the Martin Luther King holiday you set up , task 3 does not finish until January 25 and task 4 does not start until January If necessary, scroll the Gantt Chart to January 24 so that the link you just created is visible. When you started the exercise in this section, all of the tasks in the project schedule were scheduled to start on the same date — the project start date.
You have just linked two tasks to reflect the actual order in which they will occur. A link is a logical connection between tasks that controls sequence and defines the relationship between two or more tasks. These two tasks have a finish-to-start relationship. The first task is called the predecessor, a task whose start or end date determines the start or finish of another task or tasks. Any task can be a predecessor for one or more tasks. The second task is called the successor, a task whose start or finish is driven by another task or tasks.
Again, any task can be a successor to one or more predecessor tasks. The second task occurs after the first task. This is called a sequence, or the chronological order in which tasks must occur.
Tasks can have only one of four types of task relationships, as shown in Table Do not get task relationships in Microsoft Project confused with task dependencies in project management.
A dependency is a need or a condition that exists between two elements. Knowing the dependency is an important factor in defining the task relationships. The first task MUST be done before the second task, i.
Lags will be discussed in detail in Lesson Finish-to-start FS The finish date A music track must be of the predecessor recorded before it can task determines the be edited. Start-to-start SS The start date of the Booking musicians and predecessor task Booking dancers are determines the start related tasks and can date of the successor task.
Finish-to-finish FF The finish date of Tasks that require the predecessor task the use of specific determines the finish equipment must end date of the successor task. Start-to-finish SF The start date of the The time when the This relationship predecessor task production sound studio type is rarely used. The first task does not necessarily have to be done in order to complete the second task, i.
It is preferred, but not absolutely necessary. Dependencies of this type can have any one of the relationships. External dependencies are usually outside of the control of the project team. In this exercise, you use Microsoft Project to link several tasks at once. Select the names of tasks 4 through Note the new feature in Project where the row height indicators extend out into the Gantt Chart area.
Tasks 4 through 11 are now linked with a finish-to-start relationship. Select the View tab. In the Zoom group, click the Entire Project button.
Figure When you select a task, the new row height feature extends the row lines into the Gantt Chart area Gantt Chart showing tasks 4 through 11 linked with a finish-to-start relationship. Finish-to-Start task relationships. You can also set finish-to-start links using the Task Information dialog box. Then on the Task ribbon, click the Infor- mation button, and then click the Predecessors tab. Click the first cell in the Task Name column, and then click the arrow to select the task you wish to set as the predecessor.
Now that you have linked some of the tasks in the project schedule, you will link milestones across summary tasks. Linking milestones to each other reflects the sequen- tial nature of the overall phases. Select the name of task 11, Pre-Production complete, and, while holding down the Ctrl key, select the name of task 13, Production begins. This is how you select nonadjacent tasks in a table in Microsoft Project. In the Schedule group click the Link the Selected Tasks button.
It is considered a poor Tasks 11 and 13 are linked with a finish-to-start relationship. Select the predecessor cell of task 16, Production complete. Type 14 and press Enter. Your screen should look not be done. Figure Gantt Chart showing milestones linked with finish-to-start relationships. Link milestones between phases rather than summary tasks. They will move to the right side of the Gantt bar chart once you add and link more subtasks in a future lesson.
You can also create finish-to-start relationships between tasks directly in the Gantt Chart. Point to the predecessor task until the pointer changes to a four-arrow star.
Drag the pointer up or down to the task bar of the successor task. Notice that while you are dragging, the pointer image changes to a chain link. Be aware, however, that this method requires very precise and accurate mouse control and is not recommended.
In this exercise, you linked milestones across summary tasks. When you link milestones, you set up the natural flow of the project — when one phase finishes, the next phase begins. In this particular project, you have not yet entered all of the subtasks for the Production and Post- Production phases, so the graphical representation of the milestones and links on the Gantt Chart may have looked a bit strange. Once you begin to enter and link these tasks, the project will begin to look more like the Pre-Production section of the Gantt Chart.
You should keep the tasks in a project schedule simple and specific. Additional task information that is important to the project can be recorded in a note. A note is supplemental text that you can attach to a task, resource, or assignment.
Attaching a note to a task in a project schedule allows you to document important information while keeping your project schedule succinct. In this exercise, you enter a task note. Select task 7, Book musicians, by clicking on the task number 7. On the Task ribbon, in the Properties group, click the Task Notes icon. The Task Information dialog box appears with the Notes tab displayed. A note icon appears in the Indicators column for task 7. The Indicators column is the first column to the right of the task ID column.
Point to the note icon. The note appears in a ScreenTip. For longer notes, or to see other task information, you can double-click the note icon and the Task Information box will display the full text of the note. The note icon and ScreenTip are shown in Figure You can enter a wide variety of additional information to help clarify videos to you Project file, or enhance your project schedule.
You can also attach a file, paste text and graphics from other the file size can become Microsoft programs, insert sound or video files, add photos to link faces with resource quite large. Do not worry about filling this field up — it can hold 64, characters. You can view both the project statistics and the Gantt Chart for the entire project.
Click the Project tab, and then click Project Information in the Properties group. The Project Information dialog box appears, as shown in Figure Click the Statistics button. The Project Statistics dialog box appears and displays information such as the project start and finish dates and duration.
The statistics dialog box is shown in Figure Note that, based on the current information entered, this project is slated for 95 days of duration, starting on January 4 and ending on May 16, Click the Close button to close the Project Statistics dialog box. If you are continuing to the next lesson, keep Project open. If you are not continuing to additional lessons, Close Project.
Knowledge Assessment Fill in the Blank Complete the following sentences by writing the correct word or words in the blanks provided.
Manual scheduling is not the default mode and creates a dynamic schedule. When you initially enter tasks into Project, they are linked in a finish-to-start relationship that can be changed later.
The task note field can only contain words and not pictures. A milestone can be imposed on the project or developed and used by the project team to track project progress.
An estimated duration of 3 weeks for a task would be shown as 3ew. A task calendar defines working and nonworking times for an individual work resource. A summary task is derived from all of the detail tasks that fall below it. Once you have entered all of the tasks and durations for a project, the project duration does not change.
Tasks that are indented below a summary task are called successors. For tasks that are linked in a finish-to-start relationship, the finish date of the predecessor task determines the start date of the successor task.
Competency Assessment Project Don Funk Scene 1 Production Tasks Using the project schedule you previously created in this lesson, you will add several tasks and their durations under a summary task. Click the name of task 14, Production complete. Drag your cursor downward so that 5 rows are highlighted, including the row for task On the ribbon, in the Insert group, click Task. Click the blank Task Name field for task Starting in this field, enter the following tasks and durations:.
Task Duration Scene 1 setup 2d Scene 1 rehearsal 6h Scene 1 vocal recording 1d Scene 1 video shoot 2d Scene 1 teardown 1d. Project New Employee Orientation Add a note and hyperlink to a project schedule as reminders of information to be given to new employees. Double-click the name of task 9, Take picture for employee ID. In the Task Information dialog box, on the Notes tab, key Remember to use blue backdrop for digital pics.
Double-click the name of task 22, Complete health insurance paperwork. In the Task Information dialog box, key the note, Verify all insurance needs and any other insurance carriers. Proficiency Assessment Project Hiring a New Employee You need to create a project schedule for the process of hiring a new employee for your department. OPEN a new blank project schedule.
Set the project start date to be October 19, Enter the following tasks and durations: Task Duration Write job description 2d Notify departmental recruiter 1d Post job internally 5d Post job externally 5d Collect resumes 10d Review resumes 5d Set up interviews 3d Conduct interviews 8d Select candidate 1d Make offer milestone 3. Assign a finish-to-start relationship to all the tasks. Change the dependency between tasks 3 and 4 to a start-to-start relationship.
Change all tasks to the Auto Schedule mode. Use the Statistics button on the Project Information dialog box to determine the current project duration. SAVE the project schedule in the solutions folder for this lesson as Hiring Employee xxd where the xx in the file name is the duration in days of the project.
For example, if the project is 13 days long, save the file as Hiring Employee 13d. Project Don Funk Video: New Task Dependencies After reviewing your project schedule, you have determined that some of the tasks could be linked in a different way to make your project more efficient.
Change tasks 9 and 10 so that they have a start-to-start relationship. Change tasks 7 and 8 so that they have a start-to-start relationship. Adjust the chart area of your screen so that the Gantt bars for these new relationships are visible.
Mastery Assessment Project Setting Up a Home Office You are ordering equipment and setting up a home office and need to create a schedule to minimize the amount of time it takes to do this.
Convert all tasks to Auto Schedule. Set tasks 6, 9, 10, and 14 as milestones. Assign a start-to-start relationship for tasks 1, 2, and 3. Assign a finish-to-start relationship for tasks 1 and 6, 3 and 9, and 2 and Assign a finish-to-start relationship for tasks 4, 5, 7, and 8.
Assign a finish-to-start relationship for tasks 10 through Insert a new row after task Name this new task Scene 1. Add a milestone to begin the scene Scene 1 begin and a milestone to end the scene Scene 1 complete. Indent tasks 15 through 21 under the Scene 1 summary task you just created. Add two more sets of summary and subtasks including durations for Scenes 2 and 3 under the Production summary task.
They will be identical to the Scene 1 tasks and durations except for the scene number. Assign the subtasks for Scenes 1, 2 and 3 finish-to-start relationships. Assign a finish-to-start relationship between the Scene 1 complete milestone and the Scene 2 begin milestone. Assign a finish-to-start relationship between the Scene 2 complete milestone and the Scene 3 begin milestone.
Link the Scene 3 complete milestone and the Production complete milestone with a finish-to-start dependency. Link the Production complete milestone and the Post-Production begins milestone with a finish-to-start dependency. He must also determine when these resources are available, how much work they can do, and their cost. One of the most powerful tools in Microsoft Project is the ability to manage resources effectively. One view you will use in this lesson is the Resource Sheet view, as shown in Figure Rate Column Resource sheet view.
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Microsoft official academic course microsoft project 2013 free.Microsoft Project 2013 – Microsoft Official Academic Cou
Customers who viewed this item also viewed. Page 1 of 1 Start over Page 1 of 1. Carl Chatfield. About the Author The Microsoft Official Academic Course series is a complete program for instructors and institutions to prepare and deliver great courses on Microsoft software technologies.
With MOAC, we recognize that, because of the rapid pace of change in the technology and curriculum developed by Microsoft, there is an ongoing set of needs beyond classroom instruction tools for an instructor to be ready to teach the course. All are important to the smooth delivery of an interesting course on Microsoft software, and all are provided with the Microsoft Official Academic Course program. Tell the Publisher! I’d like to read this book on Kindle Don’t have a Kindle?
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Top reviews from the United States. There was a problem filtering reviews right now. Please try again later. Verified Purchase. Although there are a lot of webinar courses on Microsoft Project, there appear to be fewer rigorous textbooks and I figured this would be one of them.
I have had good experiences with the MOAC texts on Excel , Word and Access , they were very thorough and useful in helping me practice for certification.
Also, it may not seem like a big deal but the text is not full color! While this may not be a big deal on a program like Word, it is for interface intensive instruction required for programs like Project, Excel, Access. For example critical path tasks are referenced as highlighted in red but shown in grayscale, not ideal!
For a textbook as expensive as this full color is expected. Select Language:. Microsoft has released an update for Microsoft Project Bit Edition.
This update provides the latest fixes to Microsoft Project Bit Edition. Additionally, this update contains stability and performance improvements. Details Version:. File Name:. At the end of each module, users can quiz themselves. The course also comes with downloadable handouts and other materials.
This course is available in three price tiers. The course price is not listed on the website. Contact a CBT nuggets representative to get the most accurate pricing information. Webucator offers a set of Microsoft Project tutorials for different versions and levels of mastery of the software. Instructor-led live classes can be scheduled; students also have an option for customized, in-person private classes. The site offers several types of courses, including one-day rapid formats for beginner, intermediate, or advanced levels of MS Project.
This is a great option for those with no experience with MS Project who need to quickly gain advanced knowledge of this software. Microsoft Project Introduction introduces participants to planning projects, tracking and managing project resources, creating powerful visual reports, and tracking and monitoring project deliverables.
Microsoft Project Advanced provides more in-depth exploration of the software, guiding users through the following core skill areas:. Microsoft Project is a well-known project management tool in the industry. These online tutorials serve those who just want an introduction, all the way up to expert level skills and familiarity with the software. Naturally, the higher the level of training, the more time and financial investment the course will require.
Are you planning to introduce a project management software solution to your employee? Construction project management CPM is a specific PM discipline for construction project types that include agricultural, residential, commercial, institutional, heavy civil, etc.
February 22, Share this article Facebook Twitter LinkedIn. Share Article. Tags: faq. Lauren Hansen. Explore More Articles.
Microsoft Project (Book, ) []
Course Brochure. Lesson Skill Matrix: Each lesson begins with a lesson skill matrix. This feature outlines all the topics covered in the lesson. Business Cases: Each lesson features a real-world business case scenario that places the software skills and knowledge to be acquired in a real-world setting. Software Orientation: Every lesson includes a software orientation. This feature provides an overview of the software features students will be working with in the lesson. The orientation will detail the general properties of the software or specific features, such as a ribbon or dialog box, and it includes a large, labeled screen image.
Step-by-Step Instructions: Concise and frequent step-by-step instructions teach students new features and provide an opportunity for hands-on practice. Numbered steps give detailed instructions to help students learn software skills. The steps also show results and screen images to match what students should see on their computer screens. To add your company name so that it prints at the top of every page, use the dialog box to add the company name to the header.
A report is used to represent high-level information usually on one page. If subtasks are hidden in a view, reports that contain task lists will include only tasks. In a report, you can only information. Multiple Choice Select the best response for the following statements. In a view, you can information. All of the above are correct. If assignments are hidden under tasks or resources in a usage view, what will the usage report show? Because you will need to pay overtime time and one-half for this additional work, you would like to get a volunteer who has a low standard rate.
Sort your resources according to Standard Rate and Max Units so that you can make your request from the least-cost group of employees. Launch Microsoft Project if it is not already running.
On the ribbon, click Sort, and then click Sort by. In the Sort by section select Type from the dropdown menu. Next to that, click Descending. In the last Then by section, select Max Units from the dropdown menu.
Next to that, click on Descending. Make sure the Permanently renumber resources box is not checked. Click the Sort button. Click the View ribbon and then click Resource Sheet. Click the down-arrow in the Group column heading, point to Filters and then click [Custom. In the adjacent box, type HR. Click the OK button.
Open the Assign Resources dialog box using the button on the Resource ribbon. Select task 9, Install drywall. In the Assign Resources dialog box, assign drywall as a resource and then assign 50 units for the drywall resource. In the Assign Resources dialog box, assign nails as a resource and then assign 5 units for the nails resource. You are working on employee reviews and pay increases for your staff for the upcoming year.
Close the Assign Resources dialog box. You need to set up a custom group that will 6. You can use an Actions tag to do this. Select task 7, Book Musicians. Activate the Assign Resources dialog box. Click on Brenda Diaz, and then assign her to the task. Use the Actions tag to indicate that you want to reduce the number of hours resources work per day units , but keep the same duration and work.
Open the Assign Resources dialog box. For task 6, Identify and reserve locations, assign Travel as a resource at a cost of For task 18, Scene 1 vocal recording, assign Food as a resource at a cost of Activate the Project Statistics box to view the costs for the project. Display the Cost table. Filter the tasks to show only the tasks that are over budget. Collapse all Production Scene summary tasks hide subtasks except for the Scene summary task with the greatest cost variance 5. It will take a week to clean and dry the water damage.
You need to reschedule the remaining work on incomplete tasks to restart when the cleanup is complete. Activate the Update Project dialog box.
Reschedule uncompleted work to start after Thursday, October 22, Tasks are being completed on schedule. Update the project as complete through July 15, Scroll the Gantt Chart bars so that the task and progress bars on the week of July 10, are visible.
Circling Back Circling Back. Mete Goktepe is a project management specialist at Woodgrove Bank. The management at Woodgrove has recently decided that the eight-year old commercial lending software currently in use is outdated and needs to be replaced. Mete has been assigned as the project manager for the Request For Proposal RFP process to evaluate and select new software. This process entails determining needs, identifying vendors, requesting proposals, reviewing proposals, and selecting the software.
Launch Project if it is not already running. In the New section of the Backstage area, double-click Blank Project.
On the Tasks tab, in the Tasks command group, click the Mode button. From the list, click Auto Schedule. Click the Project tab, then click Project Information. Set the start date to May 2, In the Properties group on the ribbon, click the Change Working Time button.
In the Gantt Chart view, enter the following task names and durations enter all tasks, even if no duration is listed. Additional data will be available in future exercises. For more information about the features in each lesson, refer to the Illustrated Book Tour section.
They also point out items you should check or actions you should take. Take Note provides helpful hints related to particular tasks or topics.
Cross These notes provide pointers to information discussed else- Ref where in the textbook or describe interesting features that are not directly addressed in the current topic or exercise. Keys that you are instructed to press in an exercise will appear in the font shown here.
A shared printer can be used Key terms appear in bold italic. Key My Name is. Any text you are asked to key appears in blue.
Click OK. Any button on the screen you are supposed to click on or select will also appear in color. This icon notifies you that a file is available for download in the accompanying student data files.
The Microsoft Official Academic Course programs are accompanied by a rich array of resources that incorporate the extensive textbook visuals to form a pedagogically cohesive package. These resources provide all the materials instructors need to deploy and deliver their courses.
A complete answer key is provided. You can incorporate them into your PowerPoint presentations, or create your own overhead transparencies and handouts.
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Note: Microsoft Project Professional can be downloaded from DreamSpark Premium for use by students in this course. Contact your Wiley rep for details. Book Companion Web Site www. Wiley Desktop Editions provide students with numerous additional benefits that are not available with other e-text solutions. Students also have access to fully integrated resources within their Wiley Desktop Edition.
From highlighting their e-text to taking and sharing notes, students can easily personalize their Wiley Desktop Edition as they are reading or following along in class. Wiley E-Text: Powered by Vitalsource When you choose a Wiley E-Text you not only save money; you benefit from being able to access course materials and content anytime, anywhere through a user experience that makes learning rewarding.
Students can access it online and download to their computer for off line access and access read and study on their device of preference— computer, tablet, or smartphone. Student Data Files All of the practice files that you will use as you perform the exercises in the book are available for download on our student companion site. By using the practice files, you will not waste time creating the samples used in the lessons, and you can concentrate on learning how to use Microsoft Project With the files and the step-by-step instructions in the lessons, you will learn by doing, which is an easy and effective way to acquire and remember new skills.
Copying the Practice Files Your instructor might already have copied the practice files before you arrive in class. However, your instructor might ask you to copy the practice files on your own at the start of class. Also, if you want to work through any of the exercises in this book on your own at home or at your place of business after class, you may want to copy the practice files. In Internet Explorer, go to the student companion site: www. Search for your book title in the upper-right corner.
Select Student Companion Site from the pop-up box. Now select Student Data Files from the center of the screen. Remember the drive name that you saved your files to.
We would like to thank the many instructors and reviewers who pored over the Microsoft Official Academic Course series design, outlines and manuscript, providing invaluable feedback in the service of quality instructional materials. We would like to thank the following instructors for their contributions to particular titles in the series as well:. Gregg D. Richie Gregg D. Richie, PMP, MCTS is the founding member and managing partner of P8, LLC, which is a consulting firm that provides consulting and training in project management tech- niques, including advanced usage and application of Microsoft Project.
With more than 30 years of experience in the field of project management, working on projects on almost every continent, he travels all over the world as an international project management consultant and speaker.
It was here that his love for both teaching and project man- agement was discovered and developed. He began instructing in , has taught thousands people in classroom environments, and publicly spoken to thousands at a time. Southridge Video is a video production and editing agency that works primarily with clients in the music industry to produce promotional videos for tours and full-length music videos for television play.
Video production managers must identify the production tasks, plan and manage the schedule, and communicate project information to all the members of the production team. Microsoft Project is the perfect tool for managing a project such as this. In this lesson, you will learn how to navigate in Microsoft Project , how the software handles data, how to create a new project sched- ule, enter tasks, durations, and milestones into the schedule, and organize the tasks in the schedule.
Your screen may be different if default settings have been changed or if other preferences have been set. Later, you will set the option directing the software to go directly to the Gantt Chart view. Before you begin using Microsoft Project , you will need to become familiar with the user interface, also known as the Ribbon.
This is similar to other Office applications in that the commands are in tabs, such as File, Task, Resource, Report, Project, and View. Selecting a tab activates the ribbon. Within each ribbon, commands are organized into groups; each command has its own button, which you activate by clicking with the mouse.
Project’s user interface makes it easy to find the commands you need more quickly. Command Groups Chart Timescale. Table Area Chart Area. The most widely used view is the Gantt Chart view as shown in Figure This view displays various task data as well as a graphical display of how the project is currently scheduled.
Project Basics 3. The Gantt Chart view is the primary way of viewing the data in a project schedule. It became the standard for visualizing project schedules in the early twentieth century when American engineer and management consultant Henry L. Gantt developed a bar chart with two main principles; 1 to measure activities by the amount of time needed to complete them; and 2 to represent the amount of the activity that should have been done in a given time.
In Microsoft Project, the Gantt Chart view is the default view. A view is a window through which you can see various elements of your project schedule. You will learn more about the Gantt Chart view in Lesson 8. Microsoft Project is the tool used by project managers to manage project schedules — it is not the process of project management.
A project schedule is a model of a real project — what you want to happen or what you think will happen throughout the project. The schedule contains all of the tasks, resources, time frames, and costs that might be associated with such a project.
Later in this lesson you will learn how to create a project schedule from a blank template. A template is a predefined file that can be blank with the default characteristics set, or it could already contain project task and resource information. Knowing how to navigate in Microsoft Project and how Microsoft Project handles data will increase your efficiency in locating needed information. In this exercise, you learn how to start Microsoft Project and open a template.
Before you begin these steps, be sure to turn on or log on to your computer. On the Windows taskbar, click the Start button. The Start screen appears. Microsoft Project opens. This is the start screen. From this screen you can choose to open a blank project, import information from Microsoft Excel or a SharePoint task list, open an existing project file, or open a template.
This manual is based on the Windows 7 operating system. You are encouraged to use this manual with either operating system and understand that the differences are cosmetic only and in no way affect the functionality of Microsoft Project Microsoft Project should be open. You must be connected 1. On the Start screen Figure , click the Search for online templates box located to the Internet to gain at the top of the screen. Type annual report preparation, then press Enter. The access to online templates.
Double-click the Annual Report Preparation template graphic. The template is downloaded to your system, then opens a new project based on the template in the Gantt Chart view and closes the New Project screen. As you create your own templates, you can store them wherever you wish. However, it is recom- mended that they are stored in the default Microsoft templates folder.
Project Basics 5. You have just opened a project schedule from a template in Microsoft Project. A project schedule is a model of a real project — what you want to happen or what you think will happen. The schedule contains tasks, resources, time frames, and costs that might be associated with such a project. You can modify this schedule or any other project template to fit your specific project needs. Later in this lesson, you will learn how to create a project schedule from a blank template.
This is located in the upper right corner of the screen, just to the left of the close application button. See Figure Close File Button. Using the resizing feature, change the width of the reduced window and watch how the ribbon changes with the changing width. Figure shows an example of the ribbon at a reduced level of resolution. Figure Command Groups show less buttons The Ribbon at a reduced level of resolution. Commands are accessed when button is selected. This will set the window back to full screen.
Note the automatic change in the ribbon as shown in Figure In this exercise, you changed the resolution of the Project window and the software automati- cally changed the resolution of the ribbon command groups. This is where the user will change options, save, print, import and export, set file properties, and much more. USE the project schedule you created in the previous exercise. Click the File tab. On the left navigation bar click New. This screen is similar to the Start screen that appeared when you first started the software.
From this screen you can open an existing schedule, start a new project from a blank template, or import from Excel or SharePoint. Click Print in the left navigation bar. This section provides a print preview, allows the You must have Microsoft user to change printers and the print settings, as well as setting the page options Project Professional such as headers, footers, and margins.
Click Share in the left navigation bar. Here the user can send the project file as an tasks from a SharePoint email attachment or sync it with SharePoint.
Click Export in the left navigation bar. In this exercise, you reviewed some sections of the Backstage Area. Throughout this text, you will return to this area to check and change options. More correctly, it is three databases in one, as shown in Figure The first is a task database.
This is where all task-related information such as the task name, start, finish, cost, duration, and work is kept. The second is the resource database. All resource-related information is stored in the resource database, such as resource name, type of resource, standard rate pay rate , resource group they belong to, the base calendar they are assigned, and the maximum number of units for the resource. The third database is called the assignment database.
When a resource is assigned to a task, all of the assignment-related information for each specific resource on each specific task is stored here. Project Basics 7. Your screen should be on the Gantt Chart view. Place your mouse cursor on the Task Name column heading, but do not click it.
You will notice that a ScreenTip appears, displaying the title of the column Task Name and its actual name Name. Place the mouse cursor on the Resource Name column heading and observe the ScreenTip that appears as in Figure You will notice that this field has the same name as the one in Figure You have just witnessed two of the databases.
On the ribbon, click the Task Usage button, located in the Task Views command group. This is one of two views that displays information from the assignment database. Note the Task Usage button is a two-part button, with a submenu on the bottom half. Select the name cell of task 1, Perform Initial Planning.
This is the Scroll to Task feature which will be discussed later. Planned work hours by resource. Table shows the default view and the databases from which they collect informa- tion. Knowing which database has the information will help later in knowing not only which view to activate but will also assist in developing custom reports. Project Basics 9. In this exercise, you viewed some of basic views in the software and the database that held the information.
In the next exercise, you will become familiar with more views. When you want to look at data from any one of the databases, you must activate a view. In this exercise, you will learn about some of the common, default views and how to activate them. On the View tab, select the Calendar view from the Task View command group. The Calendar view provides task data in a calendar format. It is helpful when you need to get project information to those project team members who may not have, or know how to operate, Microsoft Project.
On the View tab, select the Network Diagram view. The network diagram view displays the logical sequencing of the tasks and the relationship these tasks have with other tasks in the project. It is helpful during planning and execution and can show the complexity of a project. On the View tab, select the Resource Usage view. Click the Resource Name column once to highlight the entire column.
On the ribbon, in the Data command group, click the Outline button then select Hide Subtasks. Auto fit the Resource Name column. You do this by placing your cursor on the right side of the column name and double-clicking. Click the Expand button at the left of resource 1, Audit Committee. Your screen should look like Figure The Resource Usage view shows assignments, categorized by resource.
In other words, it is helpful to see the assignments each resource has been assigned. This is opposite from the Task Usage view you selected earlier, which categorized assign- ments by task. CLOSE the file. When asked to save the file, click No. In this exercise, you viewed three additional, commonly used views in the software. Now that you are familiar with how to navigate in the program, you will now create your own project schedule. Creating a Project Schedule Microsoft Project is an active scheduling tool.
When you create a new project schedule, the first task is to set a start date for your project. Opening a New Blank Project Schedule Rather than use a project schedule template, you can create a new, blank project schedule that you can fine-tune to your specific project.
In this exercise, you open a new project schedule. On the Start screen, click New. On the screen, double-click the Blank Project option. A new blank project schedule appears and you are briefly notified that new tasks will be created in the new Manually Scheduled Mode, which is discussed in lesson 2. Your screen will look like Figure LEAVE the project schedule open to use in the next exercise.
In this exercise, you created a new, blank project schedule. Now you will begin to add details to the project schedule, such as start date, tasks, durations, and calendars. This information should be entered in the sequence presented. When using Microsoft Project the user must perform data entry steps in a specific order.
Entering information out of sequence could result in inaccurate information or re-entry of the data. For example, if you enter duration informa- tion before setting the calendar options, the durations entered will be altered when calendar options are set. In this exercise, you create a start date for the new project you have created.
By default, Microsoft 1. In the Properties group click the Project Information button. Project uses the current The Project Information dialog box appears. Single-click the drop-down arrow next to the Start Date text box once. For this start date. Project Basics In the January calendar, click January 4th. Click OK at the bottom of the dialog box.
You can also quickly set the start date in the In this exercise, you specified a start date for your project. You can schedule a project from Project Information either the start date or the end date, but not both. Most projects should be scheduled from a dialog box by highlight- start date. Scheduling from a start date causes all tasks to start as soon as possible, and it gives ing the current date in you the greatest scheduling flexibility. Scheduling from a finish date can be helpful in deter- the Start Date box and mining when a project must start if the finish date is fixed.
Saving the Newly Created Project Schedule Once you have created a new project schedule and specified the start date, you need to save the file. On the ribbon, click the File tab and then click the Save option. Because you have not previously saved the project schedule, the Save-As section is activated. In the Save As section, click Computer then select Browse. Locate and select the solutions folder for this lesson as directed by your instructor.
Click Save. Leave the project schedule open to use in the next exercise. In this exercise, you named and saved your project file. It is important to get into the habit of saving your file frequently so that minimal information is lost should you experience a software or hardware malfunction.
You can also have Microsoft Project save your project schedule at specified intervals. In the Save Options dialog box, under Save Projects, select the Auto Save Every check box and then specify the time interval at which you want Microsoft Project to automatically save your file.
You can set your project calendar to reflect the working days and hours of your project, as well as nonworking times such as evenings, weekends, and holidays. Defining Project Calendars In this exercise, you define the calendar for your project and set up two exception days holidays. On the ribbon, in the Properties command group, select the Change Working Time button.
The Change Working Time dialog box is displayed. Click the For Calendar drop-down arrow. In the dropdown menu, select Standard, if it is not already selected. Using the scroll control at the right of the calendar, navigate until the calendar displays January, Click the date box for January Day and press Enter. Single-click the name of the exception you just entered. Then click the Details button. The Details dialog box appears.
Under Recurrence Pattern, click Yearly. Click the The: button, and use the arrows next to each selection box to select Third, Monday, and January. In the Range of Recurrence section, select the option for End after: then type 3, then press Enter. Scroll until calendar in the Change Working Time dialog box displays May, Click once on May 30, In the next blank exception name cell, type Memorial Day and press Enter.
The Details dialog box reappears. Click the The: button, and use the arrows next to each selection box to select Last, Monday, and May. In the Range of Recurrence section, select the option for End after: then type 3. SAVE the project schedule. You have just defined the calendar for this project, as well as set up two exception days holidays. Exceptions can also be used to indicate additional time away from the project, such as company-wide training days or morale events.
A calendar is a scheduling tool that deter- mines the standard working time and nonworking time such as evening or holidays for the project, resources, and tasks. Calendars are used to determine how tasks and resources assigned to these tasks are scheduled. It can serve as a project calendar or a task calendar. It defines the normal working and nonworking times. A task calendar defines working and nonworking times for a task, regardless of the settings in the project calendar.
Base calendars can be created and assigned to a project, a resource, or a task. Project, resource, and task calendars are used in scheduling tasks. If resources are assigned to tasks, the task is scheduled based upon the resource calendar.
Cross You will learn more about base calendars, project calendars, and resource calendars in Ref Lesson 2. These details include the order and duration of tasks, critical tasks, and resource requirements.
Tasks are the most basic building blocks of any project schedule. In this exercise, you will enter a single task in each row of the Entry table. Click the first blank cell directly below the Task Name column heading. Type Review screenplay and press Enter. Enter the following task names below the Review screenplay task name. Press Enter after each task name.
Develop scene blocking and schedule Develop production layouts Identify and reserve locations Book musicians Book dancers Reserve audio recording equipment Reserve video recording equipment 4. As you enter new tasks, you will note that each cell automatically wraps the text. You have just added eight tasks to your project schedule.
The Task ID sometimes simply referred to as ID is a unique number that is assigned to each task in the project. However, you can define the duration of days, weeks, and months for your project. Click the File tab, select Options, then click the Schedule option, and look under Calendar options for this project: See Figure Because different tasks usually take different amounts of time to complete, each task is assigned a separate duration.
Do not confuse duration with elapsed time or work effort. By contrast, a task can have four work resources assigned and equate to 24 hours of effort in a single, eight hour work day. This applies to start dates and finish dates as well. Click the first cell in the Duration column next to the task 1, Review screenplay. The Duration field for task 1 is selected.
Type 3w and then press Enter. The value 3 wks appears in the Duration field. Enter the following durations for the remaining tasks. You may notice that for those tasks where you entered approximate durations, the software did not draw a corresponding Gantt Chart bar. This is the result of Manual Scheduling. Later in this lesson you will change the scheduling mode to Automatic Scheduling. Recall that when you set up your project calendar in the previous exercise, the working times for your project were Monday through Friday from A.
No work is scheduled on evenings or weekends because these have been defined as nonworking times. Although the task durations are supplied for you for the exercises in this book, you and the project team will have to estimate task durations for most real-world projects. For any project, a major source of risk is inaccurate task duration estimates. Risk is an uncer- tain event or condition that, if it occurs, will have an impact on your project, either positively or negatively.
Inaccurate task duration estimates negative risk decreases the likelihood of completing the project on time, within budget and to specification. Developing good esti- mates is worth the time and effort. Microsoft Project has two scheduling modes, Manual and Automatic.
In the Manual mode which is the default , Project allows the user some flexibility in entering information. However, this mode does not allow the software to schedule tasks in a dynamic manner, meaning it requires more attention to maintain the schedule. Automatic scheduling mode reduces the f lexibility of entering approximate durations and dates.
This mode does allow the user to create a dynamic schedule which requires less maintenance. Switching from Manual to Automatic Scheduling When you entered durations earlier, you noticed how the software dealt with approximate duration information — it did not draw a Gantt bar. In this exercise you will learn how to change the scheduling mode. You can do this for an entire project or you can do it on a task-by-task basis, depending on your needs.
By default, all new tasks are set to manual scheduling. Select the Task Name for task 1, Review screenplay. Click the Task tab. Then, in the Tasks command group, click the Auto Schedule button. Notice the change in the Gantt Chart bar for task 1.
Manual Scheduling Bar. Select the duration cell of task 3, Develop production layouts. Type 1mo and press Enter. This sets the duration for that task. Single-click task name column heading to select all tasks. On the ribbon, select the Auto Schedule button.
Note the duration of task 8 now displays 1 day with a question mark behind it. Select the duration cell of task 8, Reserve audio recording equipment. Key 5d and press Enter. Click the File tab then select Options. In the Project Options dialog box, in the navigation bar on the left side of the dialog box, click Schedule. Look in the Scheduling options for this project: section. Note that you have only changed the options for this file, not the behavior of the software.
Click OK to close the options dialog box. Notice that at the bottom of the screen, on the status bar, that all new tasks are auto scheduled. In this exercise you changed the scheduling mode for a single task then changed it for all entered tasks.
You then changed the scheduling mode for all new tasks to be entered into the file. Creating a Milestone A milestone represents a major event or a significant point in a project.
In Microsoft Project, milestones are represented as a task with zero duration. On the Task ribbon, in the Insert command group, click the Milestone button. Notice that a duration of zero days has already been entered. In the Name cell of the newly created milestone, type Pre-Production complete and press Enter. In the Task Name column, click the name of task 1, Review screenplay.
Microsoft Project inserts and numbers the new milestone as ID 1. Notice that the other tasks after this new task insertion point have been renumbered. Type Pre-Production begins and press Enter. Milestones are zero duration By default, milestones are displayed as a black diamond. You can also press Insert to add a new task above the selected task.
The same number of new tasks will be inserted as the number you selected. A sample WBS for this project is shown in Figure After you enter tasks in your project, it can be helpful to organize your project by grouping related tasks into phases, or groups of closely related tasks that encompass a major section of your project. The phases, represented by summary tasks, identify the major phases and sub-phases in your project. A summary task is made up of and summarizes all of the tasks within its hierarchical structure, which could also include other summary tasks, detail tasks, or subtasks that fall below it.
A work breakdown structure WBS is the hierarchical decomposition of the work to complete the project. Figure depicts a box-type, or graphical, WBS for the case study project you are working on in this book. There are other WBS formats that can be used but these are the two most common. Select tasks 1 through On the Task ribbon, in the Insert command group, click the Summary button.
A new summary task row is inserted above the selected tasks, all selected tasks are shifted down and renumbered, and they are all now part of this new summary task.
Type the following task names below task 11, Pre-Production complete. Production Post-Production Note that each of these became part of the previous section. You want each of these to become a summary task. Select tasks 12 and On the ribbon, in the Schedule command group, select the Outdent button. Click the name of task 13, Post-Production, and press Insert twice.
Two blank tasks are inserted above the Post-Production task. Type the following task names and durations below task 12, Production. Task Name Duration Production begins 0d Production complete 0d 8. Type the following tasks names and durations below task 15, Post-Production.
Select tasks 13 and On the Task ribbon, in the Schedule group, click the Indent button. Tasks 13 and 14 are indented and task 12 becomes a summary task. All of the selected tasks will be indented and a new summary task line will appear. Select tasks 16 and Tasks 16 and 17 are indented and task 15 becomes a summary task. Figure Summary task Gantt bar Gantt Chart showing summary and indented tasks. The appearance of the Production and Post-production summary tasks will change once additional tasks are added in later lessons.
You have just organized your tasks into phases. Working with phases and tasks in Microsoft Project is similar to working with an outline in Microsoft Word. You can create phases by indenting and outdenting tasks, and you can collapse an entire task list into its phase components.
This approach works from general to specific. This approach works from specific to general. You can create task relationships by creating links between tasks. When you created your project, all of the tasks in the project schedule were scheduled to start on the same date — the project start date. You must create a dependency, or link, between tasks to correctly reflect the order in which work must be completed.
In this exercise, you will link two tasks to reflect the actual order in which they will occur. Select tasks 2 and 3. Tasks 2 and 3 are now linked with a finish-to-start relationship.
Select the name cells of tasks 3 and 4. Microsoft Project changed the start date of task 4 to the next working day following the completion of task 3. Note that because January 18 was a nonwork- ing day the Martin Luther King holiday you set up , task 3 does not finish until January 25 and task 4 does not start until January If necessary, scroll the Gantt Chart to January 24 so that the link you just created is visible.
When you started the exercise in this section, all of the tasks in the project schedule were scheduled to start on the same date — the project start date. You have just linked two tasks to reflect the actual order in which they will occur. A link is a logical connection between tasks that controls sequence and defines the relationship between two or more tasks.
These two tasks have a finish-to-start relationship. The first task is called the predecessor, a task whose start or end date determines the start or finish of another task or tasks. Any task can be a predecessor for one or more tasks. The second task is called the successor, a task whose start or finish is driven by another task or tasks. Again, any task can be a successor to one or more predecessor tasks.
The second task occurs after the first task. This is called a sequence, or the chronological order in which tasks must occur. Tasks can have only one of four types of task relationships, as shown in Table Do not get task relationships in Microsoft Project confused with task dependencies in project management.
A dependency is a need or a condition that exists between two elements. Knowing the dependency is an important factor in defining the task relationships. The first task MUST be done before the second task, i. Lags will be discussed in detail in Lesson Finish-to-start FS The finish date A music track must be of the predecessor recorded before it can task determines the be edited.
Start-to-start SS The start date of the Booking musicians and predecessor task Booking dancers are determines the start related tasks and can date of the successor task.
Finish-to-finish FF The finish date of Tasks that require the predecessor task the use of specific determines the finish equipment must end date of the successor task. Start-to-finish SF The start date of the The time when the This relationship predecessor task production sound studio type is rarely used. The first task does not necessarily have to be done in order to complete the second task, i.
It is preferred, but not absolutely necessary. Dependencies of this type can have any one of the relationships. External dependencies are usually outside of the control of the project team. In this exercise, you use Microsoft Project to link several tasks at once.
Select the names of tasks 4 through Note the new feature in Project where the row height indicators extend out into the Gantt Chart area. Tasks 4 through 11 are now linked with a finish-to-start relationship.
Select the View tab. In the Zoom group, click the Entire Project button. Figure When you select a task, the new row height feature extends the row lines into the Gantt Chart area Gantt Chart showing tasks 4 through 11 linked with a finish-to-start relationship.
Finish-to-Start task relationships. You can also set finish-to-start links using the Task Information dialog box. Then on the Task ribbon, click the Infor- mation button, and then click the Predecessors tab.
Click the first cell in the Task Name column, and then click the arrow to select the task you wish to set as the predecessor. Now that you have linked some of the tasks in the project schedule, you will link milestones across summary tasks.
Linking milestones to each other reflects the sequen- tial nature of the overall phases. Select the name of task 11, Pre-Production complete, and, while holding down the Ctrl key, select the name of task 13, Production begins. This is how you select nonadjacent tasks in a table in Microsoft Project. In the Schedule group click the Link the Selected Tasks button. It is considered a poor Tasks 11 and 13 are linked with a finish-to-start relationship. Select the predecessor cell of task 16, Production complete.
Type 14 and press Enter. Your screen should look not be done. Figure Gantt Chart showing milestones linked with finish-to-start relationships. Link milestones between phases rather than summary tasks. They will move to the right side of the Gantt bar chart once you add and link more subtasks in a future lesson. You can also create finish-to-start relationships between tasks directly in the Gantt Chart. Point to the predecessor task until the pointer changes to a four-arrow star. Drag the pointer up or down to the task bar of the successor task.
Notice that while you are dragging, the pointer image changes to a chain link. Be aware, however, that this method requires very precise and accurate mouse control and is not recommended. In this exercise, you linked milestones across summary tasks. When you link milestones, you set up the natural flow of the project — when one phase finishes, the next phase begins.
In this particular project, you have not yet entered all of the subtasks for the Production and Post- Production phases, so the graphical representation of the milestones and links on the Gantt Chart may have looked a bit strange.
Once you begin to enter and link these tasks, the project will begin to look more like the Pre-Production section of the Gantt Chart. You should keep the tasks in a project schedule simple and specific. Additional task information that is important to the project can be recorded in a note. A note is supplemental text that you can attach to a task, resource, or assignment. Attaching a note to a task in a project schedule allows you to document important information while keeping your project schedule succinct.
In this exercise, you enter a task note. Select task 7, Book musicians, by clicking on the task number 7. On the Task ribbon, in the Properties group, click the Task Notes icon. The Task Information dialog box appears with the Notes tab displayed. A note icon appears in the Indicators column for task 7. The Indicators column is the first column to the right of the task ID column. Point to the note icon. The note appears in a ScreenTip.
For longer notes, or to see other task information, you can double-click the note icon and the Task Information box will display the full text of the note. The note icon and ScreenTip are shown in Figure You can enter a wide variety of additional information to help clarify videos to you Project file, or enhance your project schedule.
You can also attach a file, paste text and graphics from other the file size can become Microsoft programs, insert sound or video files, add photos to link faces with resource quite large. Do not worry about filling this field up — it can hold 64, characters. You can view both the project statistics and the Gantt Chart for the entire project.
Click the Project tab, and then click Project Information in the Properties group. The Project Information dialog box appears, as shown in Figure Click the Statistics button.